(Thompho Nyabane. Pic supplied)
Thompho Nyabane, Lecturer and Avid Venue Certified Instructor at the Academy of Sound Engineering, shares 10 important steps to setting up a performance stage, offering insights into the technical and creative expertise required to deliver flawless live events.
As live entertainment and music festivals continue to expand across the country, the demand for skilled live sound engineers is growing. Institutions like Academy of Sound Engineering play a crucial role in equipping the next generation of professionals with hands-on training. Aspiring sound engineers should embrace continuous learning and mentorship to build a rewarding and dynamic career in this fast-paced industry.
Whether you’re planning to host a concert, festival, or corporate event, below are 10 essential steps to consider when setting up a stage:
1. Pre-event planning
Stage setup starts long before the equipment arrives
on-site. This phase involves understanding the event’s technical requirements,
coordinating with performers, and ensuring all logistical details, such as
permits, staffing, and schedules are in place.
2. Choosing the right venue
Selecting the venue is crucial, as it determines the
available space, acoustics, power sources, and accessibility. Outdoor and
indoor venues require different considerations, such as weather protection and
sound reinforcement strategies.
3. Assembling the stage structure
Once on-site, the physical stage is built. Platforms,
rigging, and safety rails are securely positioned to provide a stable
foundation for performers and equipment. Rigging must be carefully designed to
support lighting, screens, and sound systems safely.
4. Setting up power distribution
Power is the backbone of any live production. Proper cable
management ensures a safe and efficient power supply to lighting, audio, and
visual systems. Tripping hazards and electrical failures are prevented through
careful planning and organisation.
5. Positioning the backline equipment
The backline consists of instruments, amplifiers, and
microphones as per the performers' technical rider. The correct placement of
these elements is essential for sound balance and accessibility during the performance.
6. Installing the sound system
A well-designed PA (public address) system, including
subwoofers and monitor speakers, is installed and aligned for optimal
acoustics. Sound engineers meticulously place speakers to ensure clear,
balanced audio across the entire venue.
7. Integrating lighting and visual effects
Lighting transforms the atmosphere and enhances audience
engagement. Lights are rigged to highlight performers and create dynamic
effects. LED screens, projectors, and special effects (such as fog machines or
pyrotechnics) are integrated and tested for synchronisation.
8. Conducting sound checks and system calibration
Before doors open, each microphone, instrument, and speaker
are tested individually to identify and resolve technical issues. The sound
engineer fine-tunes the mix to suit the venue’s acoustics and the performers’
needs.
9. Managing the live performance
During the show, sound and lighting teams continuously
monitor and adjust settings in real time. Sound engineers ensure the audio mix
remains balanced while lighting technicians execute programmed cues to enhance
the visual experience.
10. Load-out and breakdown
Once the performance concludes, the teardown process begins.
Equipment is safely powered down, dismantled, and packed for transportation.
The venue is restored to its original condition, and rental gear is returned.
Setting up a performance stage is both a technical and
creative process, requiring expertise in multiple disciplines. For those
passionate about live sound, Academy of Sound Engineering offers
industry-leading training to develop the skills needed for success in this
exciting field.
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